Sierra Pacific Industries California HR Privacy Notice
Privacy Information for California Employees, Contractors, and Applicants
We collect Personal Information from current and past employees (‘Employees’), Contractors and Applicants and comply with the California Consumer Privacy Act and related laws (“California privacy laws”). This California HR Privacy Notice applies to California Employees, Contractors, and Applicants (“you” or “your”).
“Personal Information” means information that is linked or reasonably linkable to a particular individual or household. However, the following categories of information are not Personal Information:
- Publicly available information;
- Deidentified or aggregated data; or
- Information otherwise excluded from the scope of California privacy laws.
This Privacy Notice provides the following information to California Employees, Contractors, and Applicants:
- Categories of Personal Information we collect;
- Purposes for which we use Personal Information;
- Categories of Personal Information we disclose to third parties;
- Categories of third parties to which we disclose Personal Information; and
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How Employees, Contractors, and Applicants can exercise their rights under California privacy laws:
- The rights to access, correct, or delete Personal Information;
- The right to obtain a portable copy of Personal Information;
- The right to limit the use of sensitive Personal Information in certain circumstances; and
- The rights to opt out of the sharing of Personal Information for targeted advertising, sales of Personal Information, or certain profiling activities.
Categories of Non-Sensitive Personal Information
The table below outlines the non-sensitive categories of Personal Information Sierra Pacific Industries collects about Employees, Contractors, and Applicants and whether and how they are disclosed to third parties.
We collect Non-Sensitive Personal Information from the following sources:
| Category of Personal Information: Identifiers | |
|---|---|
| Examples | Identifiers may contain the following: Names, addresses, email addresses, phone numbers |
| Purpose(s) | Processing payroll, health insurance claims |
| Targeted Advertising | We do not engage in targeted advertising or disclose Personal Information for targeted advertising purposes |
| Sale | We do not sell Personal Information to anyone |
| Other Disclosures | This information is not otherwise disclosed to third parties |
| Retention Period | 10 years; or longer if required for warranty purposes |
| Category of Personal Information: Personal Characteristics | |
|---|---|
| Examples | Personal Characteristics may contain the following: age, sex, home address, contact information |
| Purpose(s) | Employment, processing medical claims |
| Targeted Advertising | We do not engage in targeted advertising or disclose Personal Information for targeted advertising purposes |
| Sale | We do not sell Personal Information to anyone |
| Other Disclosures | This information is not otherwise disclosed to third parties |
| Retention Period | 10 years; or longer if required for warranty purposes |
| Category of Personal Information: Professional Information | |
|---|---|
| Examples | Professional Information may contain the following: previous employment, education |
| Purpose(s) | Employment Purposes |
| Targeted Advertising | We do not engage in targeted advertising or disclose Personal Information for targeted advertising purposes |
| Sale | We do not sell Professional Information to anyone |
| Other Disclosures | This information is not otherwise disclosed to third parties |
| Retention Period | 10 years; or longer if required for warranty purposes |
| Category of Personal Information: Educational Information | |
|---|---|
| Examples | Educational Information may contain the following: education level completed, professional achievements |
| Purpose(s) | Employment Purposes |
| Targeted Advertising | We do not engage in targeted advertising or disclose Personal Information for targeted advertising purposes |
| Sale | We do not sell Personal Information to anyone |
| Other Disclosures | This information is not otherwise disclosed to third parties |
| Retention Period | 10 years; or longer if required for warranty purposes |
Categories of Sensitive Personal Information
The table below outlines the categories of Sensitive Personal Information Sierra Pacific Industries collects about Employees, Contractors, and Applicants and whether they are disclosed to third parties.
We collect Sensitive Personal Information from the following sources:
- Directly from our Employees, Contractors, and Applicants
| Category of Sensitive Personal Information: Government ID Information | |
|---|---|
| Examples | Government ID Information may contain the following: Social Security number, Drivers license number |
| Purpose(s) | Hiring purposes, processing medical claims |
| Targeted Advertising | We do not engage in targeted advertising or disclose Personal Information for targeted advertising purposes |
| Sale | We do not sell Personal Information to anyone |
| Other Disclosures | This information is not otherwise disclosed to third parties |
| Retention Period | 10 years; or longer if required for warranty purposes |
| Category of Sensitive Personal Information: Financial Information | |
|---|---|
| Examples | Financial Information may contain the following: Routing numbers for payroll direct deposit |
| Purpose(s) | Routing numbers for payroll direct deposit |
| Targeted Advertising | We do not engage in targeted advertising or disclose Personal Information for targeted advertising purposes |
| Sale | We do not sell Personal Information to anyone |
| Other Disclosures | This information is not otherwise disclosed to third parties |
| Retention Period | 10 years; or longer if required for warranty purposes |
Use of Personal Information
We use Personal Information for the purposes described above. Other examples of how we may use your Personal Information within Sierra Pacific Industries include:
- Publishing Employees’ work contact information in an intra-company directory for other Employees to view.
- Disclosing applicants’ submitted Personal Information with our HR department and other employees to process applications.
- Creating profiles of contractors’ performance based on work product.
Personal Information may also be used or disclosed as otherwise permitted or required by applicable law.
Disclosing Personal Information
We disclose Personal Information to the following categories of third parties:
- Processors: We use processors to securely handle Personal Information on our behalf for our business purposes and only on our instructions. California privacy laws and our contracts with these companies prevent them from using your Personal Information for their own purposes.
See the tables above for more details about how different categories of Personal Information are disclosed.
We do not sell Personal Information to anyone.
See the tables above for more details about how different categories of Personal Information are disclosed.
We do not sell Personal Information to anyone.
Exercising your Personal Information Rights
California Employees, Contractors, and Applicants have the following rights under California privacy laws:
- The rights to access, correct, or delete Personal Information;
- The right to obtain a portable copy of Personal Information;
- The right to limit the use of Sensitive Personal Information in certain circumstances; and
- The rights to opt out of the sharing of Personal Information for targeted advertising, sales of Personal Information, or certain profiling (see the “Targeted Advertising” section below for a definition of what qualifies as targeted advertising).
If you are a California Employee, Contractor, or Applicant, you can submit a request to exercise your personal data rights under California privacy laws by sending an email to privacy@spi-ind.com with the subject line ‘Privacy Rights Request' or by visiting our online portal at https://www.requesteasy.com/656f-3056. To protect your privacy, we may need to authenticate your identity before we respond to your rights request. We will use commercially reasonable efforts to verify your identity for this purpose. Any information you provide to authenticate your identity will only be used to process your rights request. Please be aware that we do not accept or process rights requests through other means (e.g., via fax or social media).
After submitting your request online, you will receive a follow-up email, which may include a link you must click on in order to verify your identity. If you do not click on that link, we may be unable to complete your request due to lack of verification. It is important that you provide a valid email address in order for us to be able to process your request.
We will respond to your rights request within 45 days, though in certain cases we may inform you that we will need up to another 45 days to act on your request. If we suspect fraudulent or malicious activity on or from your account, we will delay taking action on your request until we can appropriately verify your identity and the request as authentic. Also note that each of the rights are subject to certain exceptions.
We reserve the right to decline to process, or charge a reasonable fee for, requests from a Employee, Contractor, or Applicant that are manifestly unfounded, excessive, or repetitive.
Limiting the Use of Sensitive Personal Information
California privacy laws provides a right to limit some uses of Sensitive Personal Information. In particular, you may direct Sierra Pacific Industries not to use Sensitive Personal Information except as necessary to provide goods or services you have requested. You may submit a request to limit the use of your sensitive Personal Information by submitting a rights request as described in the section titled Exercising Your Personal Information Rights above.
Authorized Agent Requests
California privacy laws allows you to designate an authorized agent to make a rights request on your behalf. Your authorized agent may submit such a request by following the same method described above. We may require verification of your authorized agent in addition to the information for verification above for Employees, Contractors, and Applicants and households.
Contact Us
If you have any questions or concerns regarding this California HR Privacy Notice, contact us at privacy@spi-ind.com.
Last Updated: July, 2023
